January 2025 Agenda (EOM)
POTTERHANWORTH PARISH COUNCIL
NOTICE IS HEREBY GIVEN and COUNCILLORS ARE SUMMONED to attend an EXTRAORDINARY Parish Council meeting of Potterhanworth Parish Council to be held The Pavillion, Queensway, Potterhanworth LN4 2EA on Monday 16th December 2024 at 7.00pm.
Prior to the commencement of the meeting there will be a public forum for a maximum of 20 minutes when members of the public may ask questions or make a short (non-political) statement to the Council.
To receive brief reports of the Police and elected members of Lincolnshire County Council and North Kesteven District Council.
Please note this is a public meeting which may be filmed, recorded and published.
Signed: A Driver
Parish Clerk & Responsible Financial Officer
Date: 9th December 2024
AGENDA
1. Open Meeting
The Chairman to welcome those attending and make any announcements
2. Apologies for Absence
To receive apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest
To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
4. Minutes
To approve as correct records notes of the Meeting of the Council held on 25th November 2024.
5. To receive a report from the Parish Clerk.
6. Discussion of handing over procedures to the new Parish Clerk and Responsible Financial Officer (RFO) including security and communication and agree any actions.
7. To agree a point of contact as the Line Manager for the Clerk and RFO and any contract amendment.
8. Co-option
a) To invite applicants(s) to address the Council.
b) To vote and resolve co-option of applicant(s).
9. To discuss Archiving of Parish Council Materials
10. Re-establishment of Community Policing
11. To discuss the upgrade/provision of sports facilities and agree any timelines.
12. To discuss and resolve whether to remain with the existing payroll service used, move to another or outsource the provision.
13. Planning
a) To consider planning and tree applications received since the last meeting of the council and any new application received after the publication of the agenda.
14. Finance
a) To note current bank balances.
b) Resolve accounts for payment.
c) To receive an update on TSB bank accessibility and Unity Trust application
d) Resolve to appoint LALC as the internal Auditor and accept the Internal Audit Service Requirement and Terms of Engagement.
e) To consider and resolve the purchase of SCRIBE for the management and recording of Financial Information.
15. Monthly Risk Assessment
16. To note the next Parish Council Meeting date – Monday 27th January 2025.