20 June 2025 - Minutes of Employment Committee Meeting
Potterhanworth Parish Council
Minutes of the Employment Committee of Potterhanworth Parish Council held at The Pavilion, Queensway, Potterhanworth, LN4 2EA on Friday 20 June 2025.
Present: Chair: John Giles
Councillors: Martin Ott and Georgia Blake
No members of the public were in attendance.
At 7:00 pm the Chair of the Employment Committee welcomed everybody and opened the floor for the public forum.
Public Forum
No members of the public present.
At 7:01 pm the Chair of the Employment Committee declared the meeting open.
15. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Collier was unable to attend and their reasons were made known to the Committee.
Cllr Blake, as Reserve Member was in attendance.
Action. Committee RESOLVED to approve the reasons for absence from Cllr Collier.
Proposed by Cllr Giles, seconded by Cllr Ott and approved unanimously.
16. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None declared at this time
17. Consider Policies related to Employment.
The committee discussed the draft Grievance Policy previously circulated and based on the LALC model policy and in line with the ACAS process previously utilised by the parish council.
Action: Committee RESOLVED to recommend to Council adoption of the draft Grievance Policy at its next meeting on 23 June 2025.
Proposed by Cllr Giles, seconded by Cllr Ott and approved unanimously.
The committee considered further policies available via the LALC Portal to discuss at the next meeting of the committee.
Action: Committee RESOLVED to take the LALC Disciplinary Policy and Model Job Descriptions for the Clerk and RFO positions to the next committee meeting for discussion.
Proposed by Cllr Giles, seconded by Cllr Blake and approved unanimously.
18. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Consider matters relating to role holder recruitment and performance.
b. Considerations and recommendations for the full council.
Action: Committee RESOLVED to go into Closed Session to consider the above mentioned items.
Proposed by Cllr Giles, seconded by Cllr Blake and approved unanimously.
This part of the meeting closed 7:25 pm.
The meeting continued in the absence of press and public at 7:25 pm.
(Not for publication by virtue of section 100A(4) of the Local Government Act 1972, the items being of a confidential nature.)
Page 5-2025/2026
Confidential Minutes.
a. Consider matters relating to role holder recruitment and performance.
The committee discussed Clerk/RFO contract of employment and the need to know where the signed copy is filed. It was confirmed by the Chair that the temporary increase in hours for the Clerk/RFO expires at the end of July. For assurance purposes the provision of monthly timesheets to confirm work undertaken prior to payment authorisation will be implemented. The need for regular check-ins and more infrequent performance appraisal discussions between the committee and the Clerk/RFO was acknowledged.
Action: Committee RESOLVED to recommend to full Council that the Employment Committee Chair would represent the Committee in regular discussion with the Clerk/RFO in regard to their employment, duties and performance.
Proposed by Cllr Ott, seconded by Cllr Blake and approved unanimously.
b. Recommendations to full Council shown at minute ref: 18.a. page 6-2025/2026-EC
The meeting closed at 8:15 pm
Signature: Original Signed
Printed Name: Cllr John Giles
Date: 28 July 2025
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