22 September 2025 – Minutes of Employment Committee Meeting
Potterhanworth Parish Council
Employment Committee
Minutes of the Employment Committee Meeting of Potterhanworth Parish Council held at The Pavilion, Queensway, Potterhanworth, LN4 2EA on Monday 22 September 2025.
Present: Chair: John Giles
Councillors: Georgina Blake, Grant Collier and Martin Ott
No members of the public were in attendance.
At 07:00 pm Cllr Giles, Chair of the Employment Committee welcomed everybody. As no members of the public were present, he declared the meeting open.
47. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
All Committee Cllrs were present.
48. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None were declared at this time.
49. Consider recommend to Council the following Policies related to Employment.
a. Disciplinary Policy
Action: Committee RESOLVED to recommend to Council the adoption of the LALC Disciplinary Policy
Proposed by Cllr Collier, seconded by Cllr Blake and approved unanimously
b. Clerk Job Description.
Action: Committee RESOLVED to recommend to Council the adoption of the LALC Clerk model Job Description.
Proposed by Cllr Blake, seconded by Cllr Collier and approved unanimously.
c. Responsible Finance Officer Job Description.
Action: Committee RESOLVED to recommend to Council the adoption of the LALC Responsible Finance Officer model Job Description.
Proposed by Cllr Blake, seconded by Cllr Collier and approved unanimously.
50. Consider creating a retainer contract for a Parish Operative.
Discussion took place to determine the merits of creating a retainer contract for a parish operative. It was decided that current arrangements for securing the services of local tradespeople to undertake tasks as needed was working well and there was currently no requirement to change this arrangement.
Action: Committee RESOLVED not to recommend the creation of a retainer contract for a parish operative.
Proposed by Cllr Giles, seconded by Cllr Collier and approved unanimously.
51. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Consider a revision of existing contracts, if required.
b. Consider potential financial expenditure for salaries for FY 2025/2026.
Action: Committee RESOLVED to go into Closed Session to discuss the matter listed above.
Proposed by Cllr Giles, seconded by Cllr Blake and approved unanimously.
This part of the meeting closed 7:30 pm.
The meeting continued in the absence of press and public at 7:30 pm.
(Not for publication by virtue of section 100A(4) of the Local Government Act 1972, the items being of a confidential nature.)
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Confidential Minutes.
a. Consider a revision of existing contracts, if required.
Action: Committee RESOLVED no revision of the Clerk/RFO contract is necessary
Proposed by Cllr Giles, seconded by Cllr Collier and approved unanimously.
Cllr Giles informed the committee that the Cleaner contract circulated with the meeting papers was a draft produced in 2024 when it was thought that no other contract existed. It was subsequently determined that this was no longer required when a signed contract had been circulated by a previous clerk. The draft contract provided with the meeting papers was therefore not considered.
Action: Committee RESOLVED to bring to the next meeting the signed copy of the Cleaner contract, currently in place, for consideration of any revision.
Proposed by Cllr Giles, seconded by Cllr Collier and approved unanimously.
b. Consider potential financial expenditure for salaries for FY 2025/2026.
Current expenditure against budgeted amounts was discussed.
Action: Committee RESOLVED to advise the Council of the current projected overspend on the salary budget, to be covered from reserves as necessary, and to ensure accurate 26/27 salary budget planning.
Proposed by Cllr Ott, seconded by Cllr Blake and approved unanimously.
The meeting closed at 7:50 pm
Signature: Original Signed
Printed Name: John Giles
Date: 29 September 2025
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