Agenda February 2023
AGENDA
Potterhanworth Parish Council
Monday 27 February 2023. 7:00pm
The Pavilion, Queensway, Potterhanworth
1. Chairman’s remarks
2. Apologies for absence
3. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
4. Notes of the last meeting held on 30 January 2023 to be approved as the minutes
5. To receive reports from representatives of outside bodies
a. Police Crime Report
b. County Council
c. District Council
6. Public Open Forum (limited to 20 minutes)
7. Clerk and Councillor’s report on matters outstanding
a. To request outstanding Code of Conduct Proforma/Declaration of Interest forms
b. Hot Pot Hub. Update on cover during Chef’s sick leave, intended use of pavilion, FSA registration, public liability insurance (Food hygiene cert), pavilion/PC insurance,
c. Cllrs Copsey and Vaile’s New Councillor training
d. Cllr Clarke and Clerk – Election briefing update
e. Solar panels. Update on delay
8. Financial matters:
a. Monthly Financial report
b. To consider payments to:-
• LALC Annual Training Scheme (courses). £138.00
• Wicksteed playpark and skate park inspection of £240.00 +VAT. (Cheaper option unable to source. Review 2023/24)
• Techno systems RFO’s Lap Top £220.
• Whizz RFO’s MS Office 21 Prof. Plus software. £26.97
• Whizz Clerk MS Office 21 Prof. Plus software. £26.97
c. Culfrey Trust grant from Bishop’s fund of £1200 to be held in Trust by Parish Council for Hot Pot Hub use.
d. Banking administration. 2 signatories required to add Mel to TSB.
9. Correspondence:
a. NKDC Election. Personalised Nomination pack. Emailed to all
b. NKDC Parish Newsletter. Coronation info. Emailed to all 20/2/23
c. Zurich. Requirement of RA’s/Pub liability ins. for Coronation events. Emailed to all 21/2/23
d. Charity Commission. Emailed to all re contact update.
10. Planning matters:
a. 23/0036/FUL Location: Embassy House Main Street Nocton. Amended Plans/Additional Information. Proposal: Change of use from stable block/outbuilding to single dwelling. (23/0036/HOUS)
b. Application 23/0151/FUL Plough Hill Farm Potterhanworth Booths LN4 2AU. 4 dwellings (emailed to all 15/2/23)
Decisions
a. Application 22/1796/PNTEL Nocton Sewage Treatment Works, Prior approval not required
11. Resignation of Cllr. Vaile
a. Decision whether to Co-opt or await election
12. Election:
a. Election paperwork discussion
13 Status of Councillor:
14. WiFi installation at pavilion:
15. Pavilion Committee:
16. Planning for Winter:
17. Playpark: Update of Grant application.
18. Monthly Risk Assessment:
a. RAs needed if Coronation events take place at Pavilion
19. Dates: Next meeting Monday 27 March 2023
May
Thursday 4th May – Parish/Local elections
(Monday 8th May B/H Coronation)
Monday 15th May Annual Meeting of the Parish Council. (4-14 days after election, exc Sunday/B/H So 10th-25th May)
Monday 22 May The Annual meeting of the Parish
Monday (29 May Spring B/H)
20. To move into closed session to discuss personnel issues regarding recruitment of cleaner and Maintenance person