31 March 2025 Ordinary Meeting Agenda
Potterhanworth Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that a meeting of Potterhanworth Parish Council will be held on Monday 31 March 2025, starting at 7pm, at The Pavillion, Queensway, Potterhanworth LN4 2EA.
Members of the public and press are welcome to attend, and a Public Forum session will be available prior to the commencement of the meeting for a maximum of 20 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via email potterhanworthparishclerk@gmail.com .
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Signed: A E Findlay
Clerk to the Parish Council 26 March 2025
Agenda
1. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
2. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
3. Notes of an Ordinary Meeting of the Parish Council held at The Pavillion, Queensway on Monday 24 February 2025 to be approved as Minutes.
4. Receive a report from the Chair.
5. Consider any applications for Councillor Co-Option.
6. Receive reports from the Clerk and Councillors in relation to previous minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
7. Financial Matters
a. Approve payments made since the last meeting.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
c. Approve the bank reconciliation for February 2025.
d. Consider the circulated Ground Maintenance 1 year contract extension.
e. Council to consider, under best practice, engaging a Bookkeeping organisation to provide payroll services.
f. Alternative litter bin to be considered, with fixings etc, for Queensway.
g. Consider additional Account Users for British Gas Account.
h. Consider the cost of Councillors wishing to attend the LALC Conference 16-Jul-2025, at Epic Centre, Lincolnshire Showground. (LALC e-news 21/03/2025, circulated 22-Mar-2025).
8. Planning Matters.
a. 25/0227/VARCON - Application to vary condition 2 (tree protection) attached to planning permission 21/0258/FUL - Erection of 10 no. dwellings comprising the erection of 6 no. detached dwellings and 2 semi-detached dwellings, alterations and extensions to a range of barns to form 2 no. dwellings, demolition of a portal framed farm building and removal of existing hardstanding - to allow for additional tree removal. Location: Land Between Station Road and Cross Street Potterhanworth.
Comments required to be at NKDC 01-Apr-2025.
b. 25/0127/HOUS - 1 Brewers Yard Potterhanworth, amended Plan.
Comments required to be at NKDC 03-Apr-2025.
c. 25/0252/LDEXI - Application for a Lawful Development Certificate at Woodmans Lodge, Longholt Wood Natural Burial Ground, Nocton Fen.
Comments required to be at NKDC 11-Apr-2025.
9. Correspondence.
Current list circulated to Councillors.
10. Change of Meeting Date.
a. Consider a change of date for the May 2025 Annual Meeting of the Parish Council
b. Consider a change of date for the June 2025 Ordinary Council Meeting.
11. Date for Litter Pick to be confirmed.
12. Receive an update the current arrangements for installing the new pergola.
13. Monthly Risk Assessment.
14. Training.
Consider training events as provided by LALC and others.
15. Consider dissolving current Parish Council Facebook page and creating a new version.
16. Consider submitting an Asset of Community Value Intention to Bid Form.
17. Receive an update from Cllr Copsey re sports facilities, car park and office container.
18. Consider setting up a Communications Committee.
19. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Clerk contract matters.
b. Cleaner contract matters.
c. Consider the need for employing a part time Parish Operative (Handyperson).