28 April 2025 Agenda for Ordinary Meeting
Potterhanworth Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that a meeting of Potterhanworth Parish Council will be held on Monday 28 April 2025, starting at 7pm, at The Pavilion, Queensway, Potterhanworth LN4 2EA.
Members of the public and press are welcome to attend, and a Public Forum session will be available prior to the commencement of the meeting for a maximum of 20 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via email potterhanworthparishclerk@gmail.com.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Signed: A E Findlay
Clerk to the Parish Council 23 April 2025
Agenda
1. Election of a Council Chair for the remainder of the Civic Year.
2. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
3. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
4. Notes of an Ordinary Meeting of the Parish Council held at The Pavillion, Queensway on Monday 31 March 2025 to be approved as Minutes.
5. Receive a report from the Chair.
6. Consider any applications for Councillor Co-Option.
7. Receive reports from the Clerk and Councillors in relation to previous minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
8. Financial Matters
a. Approve payments made since the last meeting.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
c. Approve the bank reconciliation for March 2025.
d. Consider the Intermediate Internal Auditor Report and Checklist and a subsequent course of action.
e. Council to review the figures at Section 2 – Accounting Statement for 2024/25, on the Annual Governance and Accountability Report (AGAR) for accuracy.
f. Consider the cost of Councillors wishing to attend the LALC Conference 16-Jul-2025, at Epic Centre, Lincolnshire Showground. (LALC e-news 21/03/2025, circulated 22-Mar-2025).
g. Consider the purchase of raised flower beds.
h. Consider the cost to obtain duplicate keys for the notice boards and container.
i. Consider additional signatories for the new Unity Trust Bank accounts.
j. Consider 3 signatories for the National Savings and Investment Account.
9. Planning Matters.
a. 25/0129/HOUS – Erection of single storey rear extensions and retrospective creation of additional vehicular access with associated gates to front of property. Existing vehicular access to be retained at The Moor House, Moor Lane, Potterhanworth. Approved by NKDC 03-Apr-2025.
b. 25/0247/HOUS - Demolition of conservatory and erection of single storey extension to rear and erection of double storey side extension at Charmont, Barff Road, Potterhanworth. Comments to be submitted to NKDC by 16-May-2025.
10. Correspondence. Current list circulated.
11. Receive an update on the current arrangements for installing the new pergola.
12. Communication Working Group report. Consider the recommendations as follows;
a. Potterhanworth Parish Council website posts to be done by the Clerk.
b. Monthly article to be sent for inclusion to the Sheepwash Times.
c. Projection of Potterhanworth Parish Council via Facebook.
13. Training. Consider training events as provided by LALC and others.
14. Receive an update re sports facilities, car park and office container.
15. Monthly Risk Assessment.
16. Meeting Dates.
a. Date for the Annual Parish Meeting (Electors/Residents meeting) planned for Monday 19-May-2025.
b. Next meeting is the Annual Meeting of the Parish Council, planned for Monday 26-May-2025.
c. Consider a change of date for the June 2025 Ordinary Council Meeting to comply with the submission dates for the Annual Governance and Accountability Report (AGAR).
17. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Clerk contract matters - additional weekly hours for a specified duration.
b. Consider the employment of a part time Parish Operative (Handyperson).