January 2025 Agenda
POTTERHANWORTH PARISH COUNCIL
NOTICE IS HEREBY GIVEN and COUNCILLORS ARE SUMMONED to attend an EXTRAORDINARY Parish Council meeting of Potterhanworth Parish Council to be held The Pavillion, Queensway, Potterhanworth LN4 2EA on Monday 20th January 2024 at 7.00pm.
Prior to the commencement of the meeting there will be a public forum for a maximum of 20 minutes when members of the public may ask questions or make a short (non-political) statement to the Council.
To receive brief reports of the Police and elected members of Lincolnshire County Council and North Kesteven District Council.
Please note this is a public meeting which may be filmed, recorded and published.
Signed: A Driver
Parish Clerk & Responsible Financial Officer
Date: 13th January 2025
AGENDA
1) Open Meeting
The Chairman to welcome those attending and make any announcements
2) Apologies for Absence
To receive apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3) Declarations of Interest
To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
4) Minutes
To approve as correct records notes of the Meeting of the Council held on 16th December 2024
5) Deferred from 16th December 2024 - To discuss the upgrade/provision of sports facilities and agree any timelines
6) To agree the Parish Council meeting dates for 2025/2026
7) To agree a communication method(s) to let residents of the parish know how then can access, view and comment as a member of the public on published NKDC planning applications.
8) To note correspondance received from a member of the public relating to an FOI request regarding the 2023/2024 internal/external audit and receive an update from the Clerk on this matter.
9) To resolve whether to sign up to the LALC Annual Subscription for 2025/26 at a cost of £275.42.
10) To resolve whether to sign up to the LALC Annual Training Scheme for 2025/26 at a cost of £162.
11) Planning
To consider planning and tree applications received since the last meeting of the council and any new applications received after the publication of the agenda.
12) Finance
• To note current bank balances.
• To resolve accounts for payment.
• To consider and resolve application for grants for the period 2025/2026.
• To receive the External Audit and Notice of Conclusion for 2023/2024.
• To receive an update on the Internal Audit for 2023/2024 and resolve any actions or items for noting.
• To consider the budget and agree the precept for the financial year 2025/2026.
• To consider the purchase of a sim card for the Clerks phone at a cost of £10 per month
13) Monthly Risk assessment
14) Exclusion of Press and Public:
To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that public and press be xcluded from the meeting for the matters set out below on the grounds that it could involve the likely disclosure of private and confidential information.
To discuss and resolve the appointment for the role of Clerk and RFO.