27-May-2025 Annual Meeting of the Parish Council Agenda
Potterhanworth Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that a meeting of Potterhanworth Parish Council will be held on Tuesday 27 May 2025, starting at 7pm, at The Pavillion, Queensway, Potterhanworth LN4 2EA.
Members of the public and press are welcome to attend, and a Public Forum session will be available prior to the commencement of the meeting for a maximum of 20 minutes, which will include both County and District Councillor reports. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via email potterhanworthparishclerk@gmail.com.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Signed: A E Findlay
Clerk to the Parish Council 21 May 2025
Agenda
1. Election of Chair for the new Civic year. Signing of Acceptance of Office.
2. Election of a Vice-Chair for the new Civic year. Signing of Acceptance of Office.
3. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
4. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
5. Notes of the ordinary meeting of the Parish Council held at The Pavilion on Monday 28 April 2025 to be approved as Minutes.
6. Adoption of Documents.
a. Standing Orders (April 2025)
b. Financial Regulations (April 2025).
c. Risk Management/Assessment Strategy.
d. Councillor Co-Option Policy.
e. Complaints Procedure.
f. Terms of Reference for Employment Committee and confirm Members.
g. Confirm acceptance of use of NKDC Members Code of Conduct and sign as having received a copy.
7. Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
8. Financial Matters.
a. Consider the cost of the Insurance Renewal with Zurich.
b. Approve payments made since the last meeting.
c. Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
d. Approve the bank reconciliation for April 2024.
e. Consider the Internal Auditor Report.
f. Review of the budget and consider ring-fencing monies for projects.
9. Planning Matters.
a. 25/0227/VARCON – land between Station Road and Cross Street, Potterhanworth. Approved by NKDC 30-Apr-2025.
b. 24/0966/FUL – Nocton Farmyard, Cyclone Way, Nocton. Approved by NKDC Planning 15-May-2025.
10. Correspondence.
11. Consider seeking quotes for the following painting jobs;
a. War Memorial fence.
b. Benches x 3 – Queensway, Main Road (Junction with Station Road) and War Memorial.
c. Climbing frame at Play Area.
12. Receive an update on the search for a suitable structure to provide shade for the blocked paved area.
13. Confirm the date of the next meeting.
14. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Clerk contract matters – Probationary Period.