23-Jun-2025 Agenda for Ordinary Meeting
Potterhanworth Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that a meeting of Potterhanworth Parish Council will be held on Monday 23 June 2025, starting at 7pm, at The Pavillion, Queensway, Potterhanworth LN4 2EA.
Members of the public and press are welcome to attend, and a Public Forum session will be available prior to the commencement of the meeting for a maximum of 20 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via email potterhanworthparishclerk@gmail.com.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Please note, the meeting will be recording to allow for correct minute taking and the recording will be delated once the Minutes have been approved.
Signed: A E Findlay
Clerk to the Parish Council 18 June 2025
Agenda
1. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
2. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
3. Consider approval of the notes of the following meetings held at The Pavillion, Queensway, as Minutes;
a. Ordinary Meeting of the Parish Council on Monday 28 April 2025
b. Annual Meeting of the Parish Council, held on Tuesday 27 May 2025.
4. Adoption of Documents.
a. Standing Orders (April 2025)
b. Financial Regulations (April 2025).
c. Asset Register.
5. Receive a report from the Chair.
6. Consider any applications for Councillor Co-Option.
7. Receive reports from the Clerk and Councillors in relation to previous minutes and other Council matters, including Police Reports and items of risk.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
8. Financial Matters.
a. Approve payments made since the last meeting.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
c. Approve the bank reconciliation for May 2025.
d. Confirm acknowledgement of Section 1, the Annual Governance Statements in relation to the Annual Governance and Accountability Return 2024/25 Form 3, page 4.
e. Consider the Accounting Statements, Section 2, in relation to the Annual Governance and Accountability Return 2024/25 Form 3, page 5 and the explanation of variances.
f. Consider the purchase of an External Hard Drive for independent, safe storage of Council electronic documents etc.
g. Consider quotes for the painting/refurbishing of;
i. War Memorial Fence
ii. Play area climbing frame and swings.
iii. Benches
iv. Bus shelter.
9. Planning Matters.
a. 24/1350/FUL – Construction of new building for farm shop on existing hardstanding at Hanworth Country Park, Station Road Potterhanworth. Approved by NKDC 28-May-2025.
b. 25/0247/HOUS – Demolition of conservatory and erection of single storey extension to rear and erection of two storey side extension at Charmont Barff Road. Approved by NKDC 03-Jun-2025.
c. 25/0252/LDEXI – Application for a lawful development certificate for existing residential use of the land and retention and continued occupation of dwelling at Woodmans Lodge Longholt Wood Natural Burial Ground Nocton Fen Lane. Approved by NKDC 12-Jun-2025.
10. Correspondence.
Current list circulated.
11. Training.
a. Receive a report from Cllr Blake and Cllr Collier on their attendance at recent training sessions.
b. Receive a report from Cllr Copsey on her attendance at a recent training session.
c. Consider training events for Councillors.
12. Playing field facilities and car park drainage.
a. Receive an update on the facilities planned for the playing field.
b. Consider any quotes received regarding car park drainage works.
13. Meeting Dates.
a. Next meeting is the planned for Monday 28-Jul-2025.
b. Consider a change of date for all future meeting from the last Monday of a month, to the fourth Monday of a month.
14. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Consider the recommendations from the Employment Committee from the recent meeting held on Friday 20-Jun-2025;
i. Consider matters relating to role holder recruitment and performance.
ii. Considerations and recommendations for the full council.