19-Jan-2026 Agenda for Ordinary Council Meeting
Potterhanworth Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that a meeting of Potterhanworth Parish Council will be held on Monday 19 January 2026, starting at 7pm, at The Pavillion, Queensway, Potterhanworth LN4 2EA.
Members of the public and press are welcome to attend, and a Public Forum session will be available during the meeting for a maximum of 20 minutes, which will include reports from County and District Councillors, if available. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via email potterhanworthparishclerk@gmail.com.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Please note, the meeting will be recorded to allow for correct minute taking and the recording will be delated once the Minutes have been approved.
Signed: A E Findlay
Clerk to the Parish Council
14 January 2026
Agenda
1. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
2. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
3. Consider the approval of the notes of the ordinary meeting held at The Pavillion, Queensway, on Monday 24 November 2025 as Minutes.
4. Receive a report from the Chair, including a report of the communications with PKF Littlejohn re the Annual Governance and Accountability Report (AGAR).
5. Receive reports from the Councillors and Clerk in relation to previous minutes and other Council matters, including Police Reports and items of risk
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
6. Public Forum. Including reports from the County and District Councillors.
7. Financial Matters.
a. Approve payments made since the last meeting.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
c. Approve the bank reconciliations for November and December 2025.
d. Consider any Grant Applications received.
e. Consider the engagement of a Lincolnshire Association of Local Councils (LALC) Internal Auditor.
f. Consider annual membership to LALC and the Annual Training Scheme
g. Consider the Pavilion accounts ready to be submitted to the Charity Commission, as Trustee.
h. Consider the additional cost to add the new play area equipment to the Council Insurance policy.
i. Consider the cost for a replacement Car Dyke History board, if required.
j. Consider the cost for additional static speed signs from Lincolnshire Road Safety Partnership.
k. Consider and agree the budget and subsequent Precept demand for FY2026-2027, subject to any additional costs at Agenda item 14.a.
8. Planning Matters.
a. Nothing received at present.
9. Correspondence.
Current list circulated.
10. Pavilion/playing field facilities.
a. Consider the recently received Play Area Inspection report.
11. Working Group updates.
a. Receive a report on behalf of the POTCOM Working Group.
12. Consider a Councillor taking on the responsibility of the Speed Indicator Device.
13. Meeting Dates.
Confirm the date of the next meeting.
14. To resolve to go into Closed Session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters;
a. Consider any additional budget requirements with regard to Staffing costs prior to setting the final budget/precept demand for FY 2026/2027.