Minutes May 2019

Minutes of Meeting held on 20th May 2019

at 7.00pm, Pavilion, Queensway, Potterhanworth




1.Election of Chairman

Election of Vice Chairman

Councillor Bourne and Councillor Orton stood down as Chairman and Vice-Chairman.

Councillor Bourne stood to be voted in as Chairman which was unanimously agreed.

Councillor Orton stood to be voted in as Vice-Chairman which was unanimously agreed.


Acceptance of Office forms received from all Councillors.

Declaration of Pecuniary Interest forms received from all Councillors.


2. Attendance and Apologies


Attendance                                                                  Apologies

Cllr. Bourne – Chairman                                             None

Cllr. Orton – Vice Chairman

Cllr. Burns

Cllr. Foster

Cllr. Hollidge

Cllr. Sardeson

Cllr. Watson                                                          

Mrs J Bourne - Clerk

Also in attendance:  Cllr. Oxby – LCC. Cllr. Lundgren - NKDC. Cllr Cucksey NKDC

2 members of the public

Chairman welcomed Cllr. Watson, newly elected member of the Parish Council.


3. To receive reports from representatives on outside bodies

Police Crime Report

  • Not received.


Lincolnshire County Council:  Cllr. Oxby

Please see annexe Annex 1


North Kesteven District Council:  Cllr. Lundgren

Bardney Bridge works are all going to plan.  


North Kesteven District Council: Cllr. Cucksey

Please see Annexe 2

4. Public Open Forum

  • A member of the public made objections to 19/0440/FUL, erection of dwelling to land at rear of Shumac and Elm View.  These objections were considered by the council and will be taken into account when a resolution for this application takes place.
  • Cllr Orton would like to see the disposal of the horse box as children are starting to climb on it.  Chair suggested Cllr Orton take some photos, email to Clerk and we will put it up for sale.

5. To receive Declaration of Pecuniary Interest


6. To resolve, notes of the meeting held on 29 April

2019 are approved as the Minutes

It was resolved that the minutes of the meeting held on 29th April 2019 be approved as a correct record and were signed by the Chairman.



7. Matters Arising from previous minutes

See attached Table of Actions


8.Correspondence Received.


  • Verge cut dates - 1st cut = 6-26 May, 2nd cut = 24 June – 14 July, 3rd cut = 23 Sept – 13 Oct
  • Extension to rear of Elm View and Shumac – no breach of planning regulations had taken place.
  • Outreach Day on Friday 16 August. A huge climbing wall will be erected in the pavilion playing field, giving children the opportunity to climb, under the supervision of professionals. Refreshments will be available at the pavilion. Further details will be released nearer the time.
  • NKDC regarding Rushfield site, A PNMAT (non material amendment) has been received by NKDC, see Planning Applications.
  • 18/1185/FUL & 18/1246/FUL - Land south of Branston causeway.  We await notification of planning meeting date.


9. Planning Applications received

Planning Applications Potterhanworth


19/0532/PNMAT.  Rushfield. Specifically the amenity building not resembling the original plans, which had been reported to NKDC by the Parish Council.   NKDC have inspected the building and agree the building does not match the plans.  Hence receipt by NKDC Planning of this PNMAT.  No prior approval required.

19/0440/FUL.  Erection of dwelling to land rear of Shumac and Elm View.  All voted against this application.

Planning Decisions for Potterhanworth

19/0298/HOUS.  Inglemere.  Single storey extension.  Approved


10. Pavilion Committee update

The new oil tank was purchased by the Pavilion Committee.

A repaint of the outside of the pavilion will take place in July 2019.


11. Finance

11.1 Section 1 Annual Governance Statement 2018/2019 was read out by the clerk and approved by the Chairman

11.2 Section 2 Accounting Statements 2018/19 were read out by the clerk and approved by the Chairman.

The only Policy relating to the audit requiring updating is the Asset Policy.

Finance. The clerk having attended a recent LALC course has received confirmation that as our accounts are published, it is not necessary to read out each monthly payment. Total monthly payments and total balance will suffice.

All Payments total = £1,611.58

Balance total =  £23,838.22 

NS & I balance =  £12,884.56

12. Dates

  • Date of next meeting:  24th June 2019
  • Future meetings: 2019 29th July, 30th September, 28th October, 25th November.

2020:27 January, 24 February, 30 March, 27 April, (11 May Annual Parish Meeting), 18 May, 29 June, 27 July




B/F and from meeting held on 29th April 2019



Resp. Person

Start date

Finish date


Check accuracy of Police report





Tennis nets – Cllr Orton will firstly clean around the mechanism and if new nets are required, will discuss with Cllr Sardeson to approach the Beer Festival Committee for a grant.

Cllr Orton will revisit this before the next meeting.


Cllr Orton




Memorial bench – awaiting date of erection






Report several pot holes from top of church hill through to Wasp Nest






Request clarity as to when LCC will be carrying out the extra grass cut.

1st cut = 6-26 May

2nd cut = 24June – 14 July

3rd cut = 23 Sept – 13 Oct






Add comments to NKDC Website for 19/0440/FUL.  1 dwelling behind Shumac and Elm View







Take pictures of horsebox and email to clerk


Cllr Orton




Mrs Jackie Bourne     24th May 2019