Minutes May 2019
Minutes of Meeting held on 20th May 2019
at 7.00pm, Pavilion, Queensway, Potterhanworth
Item |
Discussion |
1.Election of Chairman Election of Vice Chairman |
Councillor Bourne and Councillor Orton stood down as Chairman and Vice-Chairman. Councillor Bourne stood to be voted in as Chairman which was unanimously agreed. Councillor Orton stood to be voted in as Vice-Chairman which was unanimously agreed.
Acceptance of Office forms received from all Councillors. Declaration of Pecuniary Interest forms received from all Councillors.
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2. Attendance and Apologies
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Attendance Apologies Cllr. Bourne – Chairman None Cllr. Orton – Vice Chairman Cllr. Burns Cllr. Foster Cllr. Hollidge Cllr. Sardeson Cllr. Watson Mrs J Bourne - Clerk Also in attendance: Cllr. Oxby – LCC. Cllr. Lundgren - NKDC. Cllr Cucksey NKDC 2 members of the public Chairman welcomed Cllr. Watson, newly elected member of the Parish Council.
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3. To receive reports from representatives on outside bodies |
Police Crime Report
Lincolnshire County Council: Cllr. Oxby Please see annexe Annex 1
North Kesteven District Council: Cllr. Lundgren Bardney Bridge works are all going to plan.
North Kesteven District Council: Cllr. Cucksey Please see Annexe 2 |
4. Public Open Forum |
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5. To receive Declaration of Pecuniary Interest |
None |
6. To resolve, notes of the meeting held on 29 April 2019 are approved as the Minutes |
It was resolved that the minutes of the meeting held on 29th April 2019 be approved as a correct record and were signed by the Chairman.
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7. Matters Arising from previous minutes |
See attached Table of Actions
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8.Correspondence Received.
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9. Planning Applications received |
Planning Applications Potterhanworth
19/0532/PNMAT. Rushfield. Specifically the amenity building not resembling the original plans, which had been reported to NKDC by the Parish Council. NKDC have inspected the building and agree the building does not match the plans. Hence receipt by NKDC Planning of this PNMAT. No prior approval required. 19/0440/FUL. Erection of dwelling to land rear of Shumac and Elm View. All voted against this application. Planning Decisions for Potterhanworth 19/0298/HOUS. Inglemere. Single storey extension. Approved
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10. Pavilion Committee update |
The new oil tank was purchased by the Pavilion Committee. A repaint of the outside of the pavilion will take place in July 2019.
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11. Finance |
11.1 Section 1 Annual Governance Statement 2018/2019 was read out by the clerk and approved by the Chairman 11.2 Section 2 Accounting Statements 2018/19 were read out by the clerk and approved by the Chairman. The only Policy relating to the audit requiring updating is the Asset Policy. Finance. The clerk having attended a recent LALC course has received confirmation that as our accounts are published, it is not necessary to read out each monthly payment. Total monthly payments and total balance will suffice. All Payments total = £1,611.58 Balance total = £23,838.22 NS & I balance = £12,884.56 |
12. Dates |
2020:27 January, 24 February, 30 March, 27 April, (11 May Annual Parish Meeting), 18 May, 29 June, 27 July |
PARISH COUNCILLORS’ TABLE OF ACTIONS B/F and from meeting held on 29th April 2019
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Action |
Resp. Person |
Start date |
Finish date |
Complete |
Check accuracy of Police report |
Clerk |
29/4/19 |
20/5/19 |
Complete |
Tennis nets – Cllr Orton will firstly clean around the mechanism and if new nets are required, will discuss with Cllr Sardeson to approach the Beer Festival Committee for a grant. Cllr Orton will revisit this before the next meeting.
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Cllr Orton |
25/2/19 |
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Memorial bench – awaiting date of erection
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Clerk |
25/2/19 |
20/5/19 |
Complete |
Report several pot holes from top of church hill through to Wasp Nest
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Chairman |
29/4/19 |
11/5/19 |
Complete |
Request clarity as to when LCC will be carrying out the extra grass cut. 1st cut = 6-26 May 2nd cut = 24June – 14 July 3rd cut = 23 Sept – 13 Oct
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Clerk |
29/4/19 |
20/5/19 |
Complete |
Add comments to NKDC Website for 19/0440/FUL. 1 dwelling behind Shumac and Elm View
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|
20/5/19 |
Post-meeting 24/5/19 |
Complete |
Take pictures of horsebox and email to clerk
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Cllr Orton |
20/5/19 |
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Mrs Jackie Bourne 24th May 2019