Minutes October 2019
Minutes of Meeting held on 28thOctober 2019
at 7.00pm, Pavilion, Queensway, Potterhanworth
Item |
Discussion |
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1.Attendance and Apologies |
Attendance: Cllr. Bourne – Chairman Cllr. Orton – Vice-chairman Cllr. Foster Cllr. Sardeson Cllr. Hollidge Apologies: Cllr Burns Cllr Watson Mrs J Bourne -Clerk Also in attendance: Cllr. Lundgren Cllr. Cucksey – NKDC. 5 members of the public |
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2. To receive reports from representatives on outside bodies |
Police Crime Report The police report from 24th September – 27th October. 1 crime reported on 8th October, theft of a vehicle which was set alight on Station road. Police were unable to ascertain ownership of the vehicle.
LCC Matters – No report received. NKDC Matters: Cllr. Cucksey: Please see attached Appendix 1.
Cllr. Lundgren: The Council recently passed a motion relating to domestic violence against women and also violence in the work place. The cost of sending tankers to the bridge to pump out water into a gully of 250 metres of blocked pipe is beyond understanding. There are ways of taking this forward by contacting the Scrutiny Committee at the county council. Anyone can write to them to request an investigation into Highways and ask them to investigate what has been going on in terms of poor management of this situation. Cllr Lundgren has also received 2 emails from residents regarding the state of 2 footpaths in Potterhanworth. He has forwarded these comments on to Cllr. Oxby. At the Police Panel meeting Cllr. Lundgren will on our behalf, be asking Chief Inspector Phil Vickers, whose responsibility is community policing for most of our district, questions on community policing issues, such as antisocial behaviour and parking around the school. He will also be asking about officer numbers as there is a further cut in numbers from 11 down to 8 for the whole district. There is a real risk that the new funding for these officers will essentially be PCSOs upgrading to police officers. So it may not have any actual increase in terms of bodies on the beat. If anyone has any burning issues they would like to be raised please contact Cllr. Lundgren. Please pass on my thanks to Jackie for her work and support she has given to me as a district councillor.
The Chairman gave his brief on the flood. Although it appears to some people that nothing appears to be happening, a lot has been going on in the background, even though it is not a parish council matter to fix the bridge, it is completely out of our remit. The County Council Highways section are responsible for roads. However, the Parish Council has written to Cllr Richard Davies, Head of Highways for Lincolnshire. A response has been received from his Senior Maintenance Officer, Rowan Smith and we have had several site meetings about the problem.
The Chairman explained that as you go down Station road, towards the bridge, there is a man hole just by the bridge on the left side which links up to the 2 drains underneath the bridge. This was blocked with silt and has now been cleared. Unfortunately, the 250-metre pipe that runs parallel to the railway, that comes out at a drainage ditch in a field, is also blocked. This is owned by Network Rail. The highways team have however now located 3 deep manhole wells down to about 4-5 metres to give the drainage fall. All of which will need to be checked. There is a 300mm pipe from the man hole on the road to at least 1 of these manholes and at some point, it then changes to a 425mm pipe, all of which are completely blocked with silt. The work will take several days to fix as they need a track mounted pump to continue. They have been assisted by the farmer today to get their equipment out there but it is just simply not possible to get a heavy lorry out on to the field, hence the need for a portable solution. The Highways scrutiny panel have also been copied in to our correspondence.
The Chairman reassured everyone that things are happening and hopefully in the next week or two an improvement will be seen; we cannot give a definite date as we have not been given one.
We have been asked why we cannot publish this information in Sheepwash or Grapevine. The submission dates for these publications are so many weeks in advance, the bridge has been flooded twice since then and the details would not have been known and by the time you receive the publications this information will be out of date. Therefore, the only reliable way of informing people is verbally and via social media with the hope that people will pass on information to those who do not have access to social media. We are all inconvenienced by having to use different, longer routes, but luckily, we still have the option to use another route. Some other places flooded may not have had such an option.
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3. Public Open Forum |
The speed indicator will be deployed to Moor Lane by the Paddocks. The resurfacing of Queensway is taking place on 6th November. The Clerk did contact Highways for further details on this closure and was assured that it was a partial closure because no one had received letters stating it would be a complete closure. But it appears that this is now not the case and a complete closure may be in place. The Chairman informed all that during the recent village walk the shocking state of the footpaths had been noted. He has reported it again on fixmystreet, as we have done for the last few years. During a site visit with Highways last week it was mentioned about possibly fixing the footpaths, although nothing could be promised. Additionally, the footpath going past the church was reported once again. |
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4. To receive Declaration of Pecuniary Interest |
None |
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5. To resolve, notes of the meeting held on 30 September 2019 are approved as the Minutes |
It was resolved that the minutes of the meeting held on 30th September 2019 be approved as a correct record and were signed by the Chairman.
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6. Matters Arising from previous minutes |
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7. Correspondence Received.
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8. Planning Applications received |
Planning Applications Potterhanworth 19/1412/FUL. Resubmission of 19/0440. Rear of Shumac and Elm View. Barff road. Concerns are lack of parking, over-development, increased run-off. This application goes against our Neighbourhood plan as this is not low-density development. It is high density as the plot size is very small, squeezing extra properties into a very small plot behind houses does not go with the character of the area. It goes against Policy 2 of the plan providing safe and suitable vehicular access and will lead to further on street parking for residents of Elmview. It should reflect the character of the village, properties being built in gardens go against the character. Privacy and amenity of neighbours – this bungalow will be right behind Elmview, whose view will be directly facing this bungalow. It also faces directly onto 4 Southview Cottages. It was agreed to object to this application.
Decision Notices 19/0356/FUL. Church Farm Cott. APPROVED 19/0859/HOUS. 1 Church Lane. Conversion of garage. APPROVED 19/1230/ADV. Rushfield. Illuminated sign. APPROVED.
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9. Pavilion Committee update |
The pavilion is running well.The Dog club are making regular bookings and are hoping to run a dog show in February. The car park has held up very well during the recent wet weather and is draining well.The tennis courts are still not running off as well as they could be. It was mentioned by a member of the public that the tennis courts have been a long standing issue well before the car park resurfacing. |
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10. Finance |
Payments to agree:
We do not have any form of cloud backup on our MS Office package as it is too old (2007). If we buy the Office 365 which has cloud backup, there is a cost of £80 per year, every year. The beauty of this is it is renewed with the latest software every year and allows cloud storage. It also provides the proper Outlook email system as currently we have a free piece of software which has caused problems.
For a total of £150 we will be able to refresh the hardware (external hard drive and Internal drive) and £80 will update the software with Office 365. Total of £230. Cllr Hollidge agreed to research into the most cost-effective way to purchase these. Perhaps the purchase of a new laptop with the above packages included would be a possibility. It was agreed that the maximum budget would be up to £300 for new laptop with the above features included, with similar spec. If this purchase is unachievable then we will purchase the 3 items separately and add to the current laptop.
It was agreed to contact Western Power and make enquiries into the process of electricity cost/positioning.
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11. Dates |
2020:27th January, 24th February, 30th March, 27th April, (11th May Annual Parish Meeting), 18th May, 29th June, 27th July
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PARISH COUNCILLORSTABLE OF ACTIONS B/F and from meeting held on 28th October 2019
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Action |
Resp. Person |
Start date |
Finish date |
Complete |
Lawn Mower – To fit new belts. |
Cllr. Orton |
24/6/19 |
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Bus Shelter Grant – Awaiting decision |
Clerk |
24/6/19 |
Ongoing |
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School Safety Zone – Awaiting start date |
Clerk |
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Christmas Tree liaise with Mr Holmes and Stuart re delivery and erection |
Clerk |
30/9/19 |
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Gardener – to recruit |
Clerk |
30/9/19 |
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Clerk – Interviews to arrange |
Clerk |
30/9/19 |
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Cleaner – Awaiting interviews |
Cllr. Orton |
30/9/19 |
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Play park committee – initiate contact with Emma to form committee |
Cllr. Foster |
30/9/19 |
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Play park repairs/paint. Meet 2/11/19 |
All who are available |
28/10/19 |
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TSB forms to be collected and sent to bank |
Clerk |
30/9/19 |
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Oil tank pipe – to cover exposed pipe (Mr Ing) |
Cllr Orton |
29/7/19 |
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Lap top - research into Lap top update as in pt.10 |
Cllr. Hollidge |
28/10/19 |
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Speed indicator move to Paddocks |
Cllr Hollidge |
28/10/19 |
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Defibrillator – investigate cost and Western power |
Clerk |
28/10/19 |
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Mrs Jackie Bourne 1st November 2019