Minutes September 2019
Minutes of Meeting held on 30th September 2019
at 7.00pm, Pavilion, Queensway, Potterhanworth
Item |
Discussion |
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1.Attendance and Apologies |
Attendance: Cllr. Bourne – Chairman Cllr. Orton – Vice-chairman Cllr. Burns Cllr. Foster Cllr. Sardeson Cllr. Watson Mrs. J Bourne – Clerk Apologies: Cllr Hollidge Cllr Lundgren Also in attendance: Cllr. Cucksey – NKDC. 4 members of the public |
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2. To receive reports from representatives on outside bodies |
Police Crime Report The police report stated there had been no reported crimes from 24th June to 30th August. A report had not been received for this month. NKDC Matters: Cllr. Cucksey. Please see attached Appendix 1.
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3. Public Open Forum |
A member of the public raised the issue of Cllr Watson questioning the Council at the July meeting about the Clerks wages. He believed this is not a subject to be discussed at a public meeting. The Chairman agreed, this should not have been brought up and Cllr. Watson is now aware of this. The Clerk has received a personal apology from Cllr. Watson. Cllr Sardeson has noticed that the dog bin and footpath sign were flattened on Barff Road recently. It is unknown how this was caused, Cllr Sardeson will check with local farmers. The Chairman requested Mr Holmes to lead the erection of the Christmas tree along with Mr Stuart Watt. Mr Holmes confirmed this. The Clerk will inform Mr Holmes of the delivery date and he will liaise with Mr Watt. The gardener is unable to continue with the Memorial gardening. The Clerk will advertise for a replacement.
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4. To receive Declaration of Pecuniary Interest |
None |
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5. To resolve, notes of the meeting held on 29 July 2019 are approved as the Minutes |
It was resolved that the minutes of the meeting held on 29th July 2019 be approved as a correct record and were signed by the Chairman.
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6. Matters Arising from previous minutes |
Cllr Watson questioned how the clerk had claimed expenses previously if the expenses policy did not include the clerk.The Chairman explained that the clerk’s terms and conditions clearly state that she may claim expenses alongside councillors, according to the expense policy. The Clerk had already informed Cllr Watson of this by email. The only oversight was that “Clerk” was not included on the policy, which was a simple oversight that has now been rectified.Nevertheless, Cllr Watson requested these details be included in the minutes.Cllr. Watson also requested details of all expenses claimed by the clerk, prior to the policy being amended.Cllr. Watson was advised that all expenses claimed had already been published on the monthly accounts presented at previous meetings. These are all available on line too.
Nocton have decided not to proceed with any further amendments to the NP and will leave it as it is. It was agreed by all present that Potterhanworth would not proceed with any further amendments to the NP. Our NP does still exist and will stand until 2036.
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7. Correspondence Received.
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Cllr Watson is aware of parents in the village who are keen to try and improve the play area.An Occupational Therapist has completed a study into the benefits of play to education with a view to potentially taking that forward to a number of local funding schemes that might be able to provide some money. The costs of 4 items the PC has already researched equate to around £44,000 and include a log cabin to climb, 3m cone climber, rota bounce and a runway/zipwire. A member of the public suggested using a Grant Consultant on a no grant no fee basis and using the payment associated with the solar farm as a seed fund.The income from the solar project will not become available until work commences on the project, so is not a guaranteed income. The Chairman informed all that several years ago the Parish Council did agree to fund a non-Parish Council member to attend a grant raising course, but the person concerned decided not to pursue this. A member of the public reminded all that the play park that is standing now was funded by the Parish Council in the 1990s with a 50% grant from the Foundation for Sport and Arts. Cllr Watson agreed to offer assistance with this group and requested Cllr. Foster contact Emma and use Cllr. Watson as a point of contact. The Council agreed for a non Parish Council group to research into grants and we can lend assistance as and when needed.The Group could start the ball rolling with research into what they would like to purchase and how they plan to raise the funds and come back to us with details of grant consultations and costs.Regarding finance, no decision affecting Parish Council funds can be made without bringing information back to this meeting. The Parish Council are happy to support this project as they have always supported the play park, but we currently do not have a budget to purchase these items.
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8. Planning Applications received |
Planning Applications Potterhanworth 19/1044/HOUS. The Rise, Plough hill. Sun house extension. No objections 19/0859/HOUS. West Barn, 1 Church Ln. Garage conversion. No objections 19/1284/TPO. T1 ash crown lift to 3m, deadwood and clear building by 1m. 5 Rectory Cl. No objections. 19/0398/VARCON, Rushfield. Variation cond. 9. Mains sewage, cost justification. All agreed there are no objections and this solution is in the hands of the Environmental Agency, but to emphasise that the solution given is just a 4 year solution and what is proposed after that. 19/1230/ADV. Rushfield. External illuminated sign. No objections 19/1266/HOUS. 11 The Park. 2 storey back extension. No objections 19/1229/FUL. Hanworth. Part-retrospective. Store/fence. No objections. 19/0356/FUL. 1 Church Farm Cot. Heritage Statement. No change to our original objection.
Decision Notices 19/0930/RESM. Land south of Station road. Approved 19/0639/FUL. Land off Moor Lane. Caravan storage. Approved 19/0876/FUL. Land rear of Moor Lane. 8 council houses. Approved
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9. Pavilion Committee update |
The cleaner has resigned.The Clerk will re-advertise.
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10. Finance |
Payments to agree:
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11. Dates |
2020:27th January, 24th February, 30th March, 27th April, (11th May Annual Parish Meeting), 18th May, 29th June, 27th July
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The Chairman ended the meeting by informing all that the Clerk has today resigned. Her final day in post will be 29th October. The clerk will cover the position for a reasonable time until a suitable replacement has been recruited. A senior member of the public advised the clerk that if her reasons for leaving are due to her relationship not being as it should be with a member of the Parish Council, then she should seek advice from the NKDC Monitoring Officer. The parishioner thanked the clerk for all the hard work she has done for the Parish Council. He said she has been a first-rate clerk and all within the parish have a vote of confidence in her. We are very sorry that you are resigning. The Chairman and Clerk thanked the parishioner for his kind words.
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PARISH COUNCILLORSTABLE OF ACTIONS B/F and from meeting held on 30thSeptember 2019
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Action |
Resp. Person |
Start date |
Finish date |
Complete |
Neighbourhood Plan (NP) 50% of invoice to be paid to Nocton PC. Inform Nocton PC that Potterhanworth have agreed not to amend the present policy any further.
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Clerk
Chairman |
24/6/19
29/7/19 |
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Lawn Mower – To fit new belts
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Cllr. Orton |
24/6/19 |
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School Safety Zone – Clerk to enquire as to result of The Regulation and Planning Committee Review |
Clerk |
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Bus Shelter Grant – Clerk will enquire |
Clerk |
24/6/19 |
Ongoing
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Clerk/Chair meeting Transport and Safety Off. 23/10/19 |
Fix and re-site dog waste bin and footpath sign |
Cllr Sardeson |
30/9/19 |
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Christmas Tree to purchase and liaise with Mr Holmes and Stuart re delivery and erection |
Clerk |
30/9/19 |
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Gardener – vacancy to advertise |
Clerk |
30/9/19 |
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Clerk – vacancy to advertise |
Clerk |
30/9/19 |
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Cleaner – vacancy to advertise |
Clerk |
30/9/19 |
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Play park committee – initiate contact with Emma to form committee |
Cllr. Foster & Cllr Watson |
30/9/19 |
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TSB forms to be collected and sent to bank |
Cllr Sardeson and Clerk |
30/9/19 |
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Oil tank pipe – to cover exposed pipe |
Cllr Sardeson |
29/7/19 |
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Expense Policy – add to file and upload to web site |
Clerk |
29/7/19 |
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Wreath – to order |
Clerk |
30/9/19 |
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Mrs Jackie Bourne 18th October 2019