Minutes May 2021

Minutes of the Annual meeting of the Parish Council held on

Monday 24 May 2021, 7:00pm at The Pavilion, Queensway, Potterhanworth


1. Election of a Chairman and Vice Chairman

Councillor Sardeson and Councillor Watson stood down as Chairman and Vice-Chairman.

Councillor Sardeson stood to be voted in as Chairman, this was proposed by Cllr Watson, seconded by Cllr Battle and unanimously agreed.

Councillor Watson stood to be voted in as Vice-Chairman, this was proposed by Cllr Sardeson, seconded by Cllr Battle and unanimously agreed.

Acceptance of Office forms were then received and signed.

2. Attendance and Apologies

Present: Cllr Sardeson -Chairman, Cllr Watson -Vice Chairman, Cllr Burns, Cllr Foster, Cllr Ott, Cllr Clarke, Cllr Battle, Mrs Riggall -Clerk, Mr Spence -RFO

Also in attendance: Cllr Carrington -LCC, Cllr Cucksey -NKDC, 1 member of the public

3. Declarations of Pecuniary Interest

Cllr Sardeson declared an interest as the neighbour of The Stables Barff Road, with regards to a planning application.

4. Reports received from representatives on outside bodies

Cllr Sardeson began by welcoming Councillor Carrington as the new County Councillor for Potterhanworth & Coleby

LCC Matters:

Cllr Carrington: Began by giving a background and explaining that he is currently a District Councillor, Vice Chairman of a Parish Council and lives in the vicinity. The County Council annual general meeting took place last Friday. He is a member of the Planning regulation committee, a member of the environment and economy overview and scrutiny committee at District Council level and Chairman of a subcommittee relating to footpaths and public rights of way.

NKDC Matters:

Cllr Cucksey: Please see attached Appendix 2.

Police Crime Report

The police report for March 2021. 1 report of violence or sexual offences on Queensway, this is currently under investigation, the suspect has been charged and they are awaiting a court outcome. 1 report of other theft was reported on Fosters Gardens, no suspect was identified.

5. Public Open Forum


6. To resolve, notes of the meeting held on 26 April 2021 are approved as the Minutes

It was resolved that the minutes of the meeting held on 26 April 2021 be approved as a correct record and will be signed by the Chairman.

7. Clerk and Councillor’s report on matters outstanding

The County Council elections have now taken place and Cllr Carrington has been welcomed to Potterhanworth. Marc Jones was re-elected as the Police and Crime Commissioner for Lincolnshire.

The new street off Moor lane has been named as Windmill Gardens.

Cllr Burns, Cllr Battle and the Clerk meet with a representative from Sovereign play equipment to discuss possible ideas and costs, a quote should be received shortly. The Councillors then discussed reinvigorating plans for development of the playpark, this will involve working with the Pavilion committee. The RFO will look into grant applications to provide funding for a larger project. Cllr Watson will coordinate a task force on this project.

The defibrillator at The Park is being sent for repair this week. A temporary unit will be in place until it is returned.

Cllr Watson has repaired the damaged noticeboard within the bus shelter.

8. Correspondence received

An email was received thanking the Parish Council for helping to implement replacement gates on the footpath along from Barff Road.

An email was received requesting clarification on why access is being denied to the Pavilion carpark. The carpark is currently being shut at night due to issues with misuse. The chair of the Pavilion committee has spoken to the complainant and the issue has now been resolved.

An email has been received today regarding overgrown hedges and pavement parking on Barff Road and white boulders on the grass verge on Nocton Road. LCC will be contacted regarding all issues.

An email has been received today regarding Hanworth Park being investigated by NKDC planning enforcement regarding occupancy.

9. History project update

It has been agreed that 6 signboards will be produced. The subjects will include; a welcome board with a general overview of the village, the Culfrey charity regarding the village sign and the village green, a Christs Hospital board, a kiln pottery board, Anglo Maribo, ancient woodlands and Cardyke. An application has been made for Lottery funding and the outcome is being awaited. The boards will include QR codes and it is hoped this will be linked to the Parish website. A physical inspection of materials will take place later this week. The potential of linking in existing footpath maps available from NKDC was discussed.

Cllr Battle gave a flagpole update. A meeting will take place with the Church and the interested Parishioner to discuss ideas and a more detailed proposal will be developed. Quotes are being received for the cost of a flagpole being attached to the church and relevant flags. A faculty application for attaching to the church will be made by Rev. Lorna Brabin-Smith. The Potterhanworth coat of arms were discussed and whether it would be possible to commission a flag.

10. Pavilion and playing field

The Potterhanworth dog show took place last weekend and was very successful, it is hoped that another show can take place again in future.

The area in the corner of the playing field has been left for no mow May.

11. Planning Applications received since last meeting

21/0556/HOUS & 21/0557/LBC Gingerbread House, The Green  -Erection of a single storey rear extension. This was discussed by the Parish councillors and no objections were made

21/0387/HOUS The Stables Barff Road  -Erection of a single storey rear extension. This was discussed by the Parish councillors and no objections were made


Decision notices

21/0034/HOUS Gap in the hedge -removal of existing chicken sheds & construction of new annex accommodation -Refused

21/0293/HOUS School House Nocton Road -erection of new rear extension and porch and replacement of all windows and roof -Approved

21/0331/HOUS Mere Oaks Cottage Plough Hill-Erection of a carport and first floor extension -Approved

21/0342/HOUS 42 Queensway -Removal of existing front porch and erection of new larger porch -Approved

12. Monthly Risk Assessment

In person Parish meetings have now commenced, the Pavilion Risk assessment is in place and all present have access to a copy. The only other organisation currently using the Pavilion also have their own Risk assessment. The Youth Group is not currently running, but it is hoped that it will return once all government restrictions have been lifted.

13. Finance

May 2021

All Payments total = £2,986.68

Balance total = £29,148.54

NS & I balance = £13,161.13

The future of the Pavilion was discussed and whether the Pavilion may be able to stand independently.

The Parish insurance policies were explained by the RFO.

14. Approval of Accounts for 2020/21

The Annual Governance Statement 2020/2021 was read out by the RFO and approved by the Chairman, then signed by the Chairman and Clerk. The internal audit has been completed by Glenn Urquhart.

15. Dates

Next meetings: 2021 –  26th July, 27th September, 25th October, 29th November

                                                28th June - Annual Parish Meeting


Appendix 1. Cllr Cucksey. NKDC report 2021

District Report – May 2021

The District Council approved Disability Facilities Grants (DFG) as at 12th May 2021 for the 2021/22 financial year amounting to £1,126.000.

Grants are available from the Council if you’re disabled and need to make changes to your home, for example to: 

• widen doors and install ramps

• improve access to rooms and facilities - eg stairlifts or a downstairs bathroom

• provide a heating system suitable for your needs

• adapt heating or lighting controls to make them easier to use

You or someone living in your property must be disabled. Either you or the person you’re applying for must:

• own the property or be a tenant

• intend to live in the property during the grant period (which is currently 5 years)

Our Leisure Provider Greenwich Leisure Limited (GLL) sought financial support from partners in order to remain financially viable as our centres in both Sleaford and North Hykeham as they reopen to the public.

The Council has paid so far to GLL £475,115,37 in support. The Council received and paid over £241,542 from the Leisure Recovery Fund and we are expecting a further £16,792 which will be paid over once received.

District Council Offices

From 21st June, there will be changes to the face to face opening hours for the general public at the District Offices, Kesteven Street, Sleaford (9.00 – 17.00, Monday to Wednesday and the North Hykeham Infolink (09.00 – 17.00 on Fridays for a 6-month trial. Since the closure of the face-to-face service at Sleaford and North Hykeham in early 2020, due to the pandemic, there has been a considerable, albeit forced shift away from face to face engagement.

At the Annual Council Meeting held on Thursday 29th April, Councillor Mrs Susannah Barker Milan was appointed Chairman of the Council for the 2021/22 Civic-Year with Councillor Mrs Lucille Hague’s as Vice Chairman.