18-May-2026 Agenda for Annual Meeting of the Parish Council
Potterhanworth Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that the Annual Meeting of Potterhanworth Parish Council will be held on Monday 18 May 2025, starting at 7pm, at The Pavillion, Queensway, Potterhanworth LN4 2EA.
Members of the public and press are welcome to attend, and a Public Forum session will be available during the meeting for a maximum of 20 minutes, which will include reports from County and District Councillors, if available. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via email potterhanworthparishclerk@gmail.com.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Please note, the meeting will be recorded to allow for correct minute taking and the recording will be delated once the Minutes have been approved.
Signed: A E Findlay
Clerk to the Parish Council 13 May 2026
Agenda
1. Election of the Chair for the new Civic year. Signing of Acceptance of Office.
2. Election of the Vice-Chair for the new Civic year. Signing of Acceptance of Office.
3. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
4. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
5. Notes of the ordinary meeting of the Parish Council held at The Pavilion on Monday 27 April 2026 to be approved as Minutes.
6. Adoption of Documents.
a. Standing Orders (April 2025)
b. Financial Regulations (April 2025).
c. Risk Management/Assessment Strategy.
d. Councillor Co-Option Policy.
e. Complaints Procedure.
7. Receive a report from the Council Chair.
8. Public Forum. Including reports from the County and District Councillors.
9. Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
10. Financial Matters.
a. Consider the cost of the Insurance Renewal.
b. Approve payments made since the last meeting.
c. Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
d. Approve the bank reconciliation for April 2026.
e. Review current budget and consider ring-fencing additional monies for projects.
11. Planning Matters.
a. 26/0523/VARCON - Application to vary condition 10 (approved plans) of planning permission 24/0417/FUL - Erection of 1no. dwelling and detached garage (to extend and reposition the proposed garage) at The Old Rectory Station Road Potterhanworth. Comments required by 04-Jun-2026.
12. Correspondence.
13. Consider a course of action relating to the digital availability of the historical Minutes created by Mr Wilford.
14. Pavilion/playing field facilities.
a. Receive an update, if any, on the MUGA works.
15. Working Group updates.
a. Receive a report on behalf of the POTCOM Working Group.
16. Confirm the date of the next meeting